Job Description
Senior Departmental Human Resources Associate Location Philadelphia, PA : This is public human resources work at the supervisory level planning, implementing and administering a variety of programs for a large operating department. Employees in the general specialty supervise human resources professionals and clerical employees providing support services for a comprehensive departmental human resources program. Employees function as the primary assistant for a Departmental Human Resources Manager. Employees in the Diversity, Equity and Inclusion specialty lead workforce development, training and diversity, equity and inclusion programs for employees and stakeholders and coordinate and implement department wide diversity, equity and inclusion initiatives for a large operating department. Employees create strategies aimed at creating a diverse and inclusive workforce, reducing disparities, and effectuating equitable policies, procedures, and practices. Conferring with department administrators, union officials, Central Office of Human Resources representatives, Labor Relations representatives, Law Department representatives, and departmental employees is a significant aspect of this work. Work is performed under the direction of a higher level administrative or technical superior.
Union Code N. Non-Represented FLSA Code Exempt Application Procedures CITY OF PHILADELPHIA APPLICATION INFORMATION Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity. 1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam. 2. Notification of application approval, disapproval, and testing dates will be sent within the three-week period prior to March 4, 2024 . Applicants are responsible for regularly checking their email and providing any additional information requested or application status appeals within the two-week period listed in the notice. 3. The analyst responsible for reviewing applications and additional documentation for this job opportunity is Summer Morgan Management Trainee City of Philadelphia - Office of Human Resources 1401 JFK Blvd., Ste. 1530 Philadelphia, PA 19102-1675215-685-5835 (Phone) 215-686-2347 (Fax) Email: Summer.Morgan@phila.gov 4. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov Minimum Requirements Minimum Training, Education & Experience The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications. ALL SPECIALTIES 1. EDUCATION : Completion of a bachelor's degree program at an accredited college or university. AND DIVERSITY , EQUITY AND INCLUSION SPECIALTY AND 2. GENERAL EXPERIENCE : Two years of professional human resources, employee relations or advocacy experience which has included demonstrated results in analyzing data and making recommendations for improvements or innovations. AND 3. SPECIFIC EXPERIENCE : One year of professional level organizational consulting or human resources or employee relations experience as a specialist in one or a combination of the following areas to advance organizational diversity, equity, and inclusion goals: - implementing and monitoring programs
NOTE : A master's degree in Human Resource Management, Labor Relations, Industrial Relations, Industrial Psychology, Public Administration or a closely related area or PHR or SHRM-CP certification may be substituted for one year of the required General Experience for both specialties. NOTE : Completion of the Project Management Professional certificate as issued by the Project Management Institute or completion of certification in Diversity, Equity and Inclusion by an accredited college or university or industry recognized association can substitute for one year of the general experience for the Diversity, Equity and Inclusion specialty. Physical & Medical Requirements Ability to physically perform the duties and to work in the environmental conditions required of a position in this class. Required Licenses & Certifications Other Requirements TRANSCRIPT , LICENSES , REGISTRATIONS AND CERTIFICATION REQUIREMENTS Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service. Candidates MUST submit a copy of their license, registration, or certification. If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document Option 1 - Upload a paperless transcript, license, registration, or certification - One time only! You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced. Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted. Option 2 - Submit a paper transcript, license, registration, or certification - Separate document required for each application If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants. Mailing address for paper transcript and other required materials: Summer Morgan Management Trainee City of Philadelphia - Office of Human Resources 1401 JFK Blvd., Ste. 1530 Philadelphia, PA 19102-1675215-685-5835 (Phone) 215-686-2347 (Fax) Email: Summer.Morgan@phila.gov Equivalency Statement(s) Any equivalent combination of acceptable education and experience determined to be acceptable by the Office of Human Resources, which includes possession of a bachelor's degree from an accredited college or university as an educational minimum and the specific experience. Application Details Notes to Applicants As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What We Offer: Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs Benefits - We care about your well being The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer. Learn more here: The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov . For more information, go to: The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodation for candidates with documented medical or religious reasons. Candidates may request accommodation for a Civil Service examination by contacting the Equal Employment Opportunity / Affirmative Action Unit of the Philadelphia Department of Labor at 215-683-5085. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination. As a condition of employment with the City, any person offered employment shall be required to certify that such person either is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the City; or has voluntarily entered into a payment agreement with the City. For so long as the person is employed by the City, the amount of the payment as set forth in the payment agreement (not to exceed, for any pay period, twenty percent (20%) of the person's gross pay for such period, without the person's consent) shall be withheld from each paycheck until such payment agreement is fully satisfied. Such person shall also be required to certify as a condition of employment that he or she is fully current on any and all debts, taxes, fees, judgments, claims, and other accounts and obligations due and owing to the Philadelphia Gas Works (PGW) or has voluntarily entered into a payment agreement with PGW. Failure to enter into a payment agreement shall result in the cancellation of the appointment and removal from the certification. The name of the eligible candidate will be returned to the eligible list. Only an on-line application will be accepted for this exam. Paper applications will not be accepted. Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch. For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov ALL Applications must be received by the end of business on February 2, 2024 . Your application will be rejected, and you will be disqualified from competing in this examination if you: 1) Do not provide your complete and accurate social security number. 2) Attempt to practice fraud or deception in the preparation of this application All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct. If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider. Please call the Office of Human Resources at 215-686-0880 or email hrhelpdesk@phila.gov if you have any questions. Information concerning employment with the City of Philadelphia may be found at: Facebook: @CityofPhiladelphiaJOBS Twitter: @PHLCityJobs ELIGIBLE LIST OPEN - COMPETITIVE : Only an Open-Competitive eligible list will be established as a result of this examination. Permanent City employees will receive no promotional preference in this examination. Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List. RESIDENCY WAIVER : The Civil Service Commission has waived the usual requirement that candidates must be residents of Philadelphia for one year prior to appointment. Establishment of residency in Philadelphia will be required no later than one (1) year after appointment . PREFERENCE FOR PHILADELPHIA RESIDENTS : Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding March 4, 2024 , you are eligible to claim residency preference. To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements. If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration. U.S. VETERAN'S PREFERENCE - Ten points for veteran's preference will be added to the scores of eligible veterans who apply for open competitive tests and pass the examination. You must be honorably discharged from the U.S. armed forces. Attach a DD214, member 4, to your application if you wish your eligibility to be reviewed. Spouses of disabled or deceased veterans may also be considered. LEGACY PREFERENCE - The children or grandchildren of Philadelphia Firefighters or Police Officers who were killed or died in the line of duty shall be accorded a preference in open competitive civil service entrance examinations. Candidates who qualify for this preference and who take and pass open competitive civil service examinations shall have ten points added to their final score. The candidate must successfully pass all parts of the examination before points are awarded. NATIONAL VOLUNTEER SERVICE PREFERENCE - Up to 5 additional points will be added to the examination score of any candidate who has passed the open competitive examination and who has: Successfully completed a term of volunteer service with Peace Corps, AmeriCorps NCCC (including FEMA Corps), or AmeriCorps VISTA. Such candidates will be awarded five (5) points for the completion of a two-year term of service or three (3) points for the completion of a one year term of service. B. Successfully completed at least 450 hours of service with AmeriCorps State and National (including Teach for America). Such candidates will have: - 1 point added to their final score if they have completed 450 Hours of the above service.
- 2 points added to their final score if they have completed 675 Hours of the above service.
- 3 points added to their final score if they have completed 900 Hours of the above service.
- 5 points added to their final score if they have completed 1700 Hours of the above service.
The candidate must successfully pass all parts of the examination before points are awarded. PHILADELPHIA SCHOOL DISTRICT CAREER AND TECHNICAL EDUCATION PREFERENCE For exams announced after May 1, 2025, excluding Police and Fire entry level exams, candidates who successfully pass the open-competitive examination shall have up to 5 points added to their final score in accordance with Regulation 9.0670. Only those competitors who have a passing grade in all parts of the examination shall receive additional credits to which they may be entitled. The following requirements must be satisfied for a candidate to receive additional credits for examinations. 1. Candidates must have completed and graduated from a career technical education (CTE) program of the School District of Philadelphia during the three-year period immediately preceding the examination announcement open date. 2. Candidates may claim the additional credit at any time after the date that the examination is announced, until 30 days after the Established List of Candidates is approved by the Director or his/her designee. 3. If the 5 additional points from the CTE preference would rank a CTE graduate above a veteran, additional points shall be applied to the CTE candidate's passing score to rank them directly below the veteran. 4. Candidates must submit adequate documentation including high school transcript with completion of CTE Program as required by the Office of Human Resources. Projected Exam Date TRAINING AND EXPERIENCE EVALUATION : Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination. Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials. An Eligible List will be established the week of March 4, 2024 . Please note that this date may change. Test Review In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review. Assigned to (view only) Assigned to Summer Morgan Parts & Weights Part Training & Experience Evaluation Weight 100%
Job Tags
Permanent employment, Full time, Traineeship, Summer work, Work at office, Local area, Immediate start, Weekday work, Monday to Friday,